Legal Assistant

Department Residential Conveyancing
Location Portsmouth Office
Reports to Head of Department
Accountable to Director

Job Purpose:

Undertaking routine legal duties to support the fee earners to ensure the Firm provides a professional and efficient service.

Specific Core Functions:

  • Assisting the departments Fee Earners with all aspects of conveyancing transactions including preparing documentation, checking Titles, obtaining Office Copy Entries, requesting searches and dealing with all aspects as directed;
  • Liaising with clients, referrers, solicitors and estate agents via telephone enquiries, daily correspondence and face-to-face meetings;
  • Ensure all enquiries are responded to in a timely manner both on the telephone and in person;
  • Administrative tasks, including production of letters and legal documents such as contracts, preparation of bills;
  • Keep up-to-date with changes to legislation;
  • Assist in the marketing of the firm to gain new clients and retain existing ones;
  • Communicate with all departments, cross-selling the firms’ skills to existing clients;
  • Contribute to the departments profit targets;
  • Use of a Case Management System (DPS);
  • Comply with standard methods of practice, i.e., Law Society/Lexcel/CQS/Office Manual;
  • Organise daily workload and be able to respond to ever-changing priorities.

PERSON SPECIFICATION

QUALIFICATIONS AND EXPERIENCE:

Essential:

  • 5 x A – C GCSE’s or equivalent including Maths and English;
  • 2 x A Levels or equivalent;

Desirable:

  • Experience of working within a busy office or legal environment;
  • Experience of working in a Conveyancing Department;
  • Law degree or equivalent.

SKILLS AND KNOWLEDGE

Essential:

  • Excellent interpersonal skills;
  • Effective use of IT skills;
  • Proven organisational and administration skills;
  • Ability to produce accurate work;
  • Knowledge of the legal system.

Desirable:

  • Use of case management and accountancy software preferably DPS;
  • Knowledge of specialist areas of law;
  • Possession of audio typing skills.

PERSONAL QUALITIES

  • Ability to work flexibly
  • Ability to work under pressure
  • Self-Management
  • Sense of humour

ORGANISATIONAL EXPECTATIONS

The post holder will:

  • Contribute to the successful overall performance of the firm
  • Creating and maintaining effective partnerships and relationships with colleagues, clients and the general public.
  • Develop and support the culture of collaboration and commitment to delivering quality services and outcomes.
  • Comply with the principles and standards set out by the firm in the office manual

Specific Core Functions:

  • Proactively and positively contribute to the achievement of deliverables through individual and team efforts.
  • Build and sustain effective communications with other teams.
  • Contribute to the development of a proactive and modern firm that meets the needs of the service.
  • Work effectively within a complex and changing environment.

The duties and responsibilities highlighted in this job description are indicative and may vary over time.  Job holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the role.

Interested?

To apply for any of the roles available please send your CV and covering letter to Amelia Byles-Briggs; [email protected]